Additional 12 Hints for Leaving Outstanding Voice Mail Messages

Additional 12 Hints for Leaving Outstanding Voice Mail Messages 1. Slow down a lot of people who leave phone messages at the same speed as if they were talking to a real person. However, it isn't the same. The listener may not be aware of your speech patterns, familiar words and phrases may be slurred or run together, and they are unable to interrupt for clarification. What's more, the hardware of the recording gadget might corrupt voice quality.cutom voice tags

Tip: When you leave a message on an answering machine or voice mail, deliberately slow down and speak slowly. "Enunciate," as my third-grade teacher used to say.

2. Repeat Your Phone Number A lot of people who call start by saying their name and phone number, then the message body, and then they hang up. The issue is that the phone number disappears as the message taker writes down your name. They must now repeat the message from the start.

Tip: Your phone number, fax number, or email address should always be mentioned twice, once at the beginning and once at the end of your message.

3. Set the Stage Before giving the listener a phone or fax number, an email address, or any other information you know they'll write down, you should first prepare them.

Tip: Start with a lead-in just before you leave that kind of information: Give the person listening time to mentally prepare for what's about to come: "Here's my email address..." "My phone number is..."

4. Spell Your Name and Any Unusual Words Unless you are Mary Jones or John Smith, spell your name after you say it. It is not sufficient to clearly pronounce your name if it is unusual (like mine), foreign, or difficult to understand over the phone. It must be spelled correctly for the listener. Additionally, spell out the names of cities and streets. The same is true for business names. The majority of people are familiar with Microsoft and IBM, but you can't just mumble a long company name and expect it to be understood. Also, when you first hear the names of many Internet businesses, they sound like something out of Alice in Wonderland. Names should be pronounced and spelled out clearly.

5. Consider Your Articulation

LA is a multilingual city, a city of numerous dialects, and a significant number of us communicate in English with an unfamiliar emphasize. Face-to-face, it can be difficult to comprehend accented speech. It can be difficult to comprehend over the phone and through an answering service. When you leave a message for someone in a region of the country with a regional speech pattern, such as parts of the South or New England, your accent may even be a problem.

Tip: When leaving a message on the phone, speak more slowly and carefully if you speak English with an accent.

6. Don't play phone tag; if you call, I'm out. I call you again, but you're not there. It goes on and on. Telephone tag!

Tip: Email can solve the issue, but if you need to talk to someone in person, don't just ask someone to call you. Include a specific time that you will definitely be there in your message.

7. Say Who the Message is for

a voice message framework might serve more than one individual in a similar office. Be sure to specify the recipient of your message. Don't send a lazy secretary from one office to another asking, "Is this message for you? Is this message intended for you?

8. Plan ahead. Some people freeze like a deer in the headlights when a machine starts, as if they never thought they'd get one. Then they try to improvise and come up with a message out of thin air. The outcome is frequently incomplete and baffling.

Tip: Consider the following question before making your next business call: "What will I say if I get a machine?" Then, write down the important points. You can leave your message with poise and efficiency armed with this mini-script.

9. Keep it simple and to the point Sometimes phone messages go on forever, forcing the inept message receiver to listen to everything.

Tip: A business message is not the place for casual conversation or free association. Keep your topic to the point and make your point in the fewest possible words.

10. Is There a Mistake?

Don't just correct yourself on the fly if you make a mistake in your message, as you would if you were speaking face to face. Repeat that part of the message correctly from the beginning. Try not to Say: 786 Southwest-I-mean-East Madison Avenue is where I live. Say: My location is 786 Southwest.... Apologies, the right location is 786 Southeast Madison Road.

11. Use a Different Channel for Complex Messages Avoid leaving complex messages on voice mail or answering machines. Use a more appropriate medium, such as an email, letter, phone call, or in-person meeting.

12. Last but not least, a piece of advice for office voice mail and answering machine administrators. Nothing is more frustrating than being interrupted in the middle of a sentence by that dreadful beep. It indicates that the individual must call again to leave the remainder of the message.

Tip: In your hello message, tell the guest how long they have. Is it a minute or thirty seconds? Can they leave any kind of message? Isn't that just good business manners?

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